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How to plan A Corporate Event – 2020 Guide

Whether you are the owner of a small business with just a couple of coworkers or a huge company with hundreds of employees, you will have to invest a lot of money, time, and effort into creating strong relationships in your business. You can’t expect that everyone will be giving their best every single day if you do not provide any of your attention to them.

It is very important to have a unique bond with your employees to keep them as motivated and as efficient as possible. The best you can do this is by hosting all kinds of corporate events and parties. Whether it is about a new product launching, an anniversary, a holiday, or for no particular reason, you will have to ensure that the event will go smoothly.

Ensuring that there will be enough drinks, food, and cake for everyone is essential, but there are some other things you will need to plan ahead before doing anything. So, before you announce that you will be hosting a party, here are some of the things you will need to know to play properly.

What is the occasion?

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Even if there is no particular reason why you decided to throw a party in your company other than getting your employees closer, you should still think of some kind of occasion. This shouldn’t let your coworkers believe that you are only doing it because you have to. A purpose or an occasion will also help you set the right goals which will make the planning process a bit easier.

So, is it about the product that you launched last week, is it the company’s 10th birthday or do you just want to celebrate the success you have had this year? Even a quarterly celebration is not a bad idea. The first quarter of every year is believed by many that it is a foresight of the company’s future in the next couple of months.

Plan a budget

While every boss would like to spend thousands of dollars for his or her employees, but that simply is bad business. We understand the fact that you want to make satisfy your workers and give them the best party possible, but if your company’s budget does not allow it, you should avoid spending too much.

However, if you do feel like you have room to splash a bit more cash on drinks or food, go right ahead.

Assuming that you do need to follow a budget, figure out what you require the most out of your party. Would you rather have a larger variety of drinks available or maybe more food? You have got to think about the people that may are on a certain diet such as vegan or vegetarian too. Do you plan on bringing a cake too? How important will the cake really be at the party? If you want it to be the center of the attention, you will probably need to invest a bit more in that.

In the end, you will surely figure out just exactly how much money you will need to spend to make everyone satisfied.

Consider the transportation

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You have to consider that not every single one of your employees has the means to come to your party after work. Some need to get home to their kids, others live far away from the office, etc. To help them reach the event on time, you should consider hiring transportation services.

Assuming that you want to leave the best possible impression to your coworkers, to show them just how much you care, we recommend hiring a limo or even a party bus. A party bus full of drinks and food will truly give people an experience they will never forget. They will be amazed at the idea of how cool their boss really is. The extra money you invest in this will surely pay off. If you are looking for an Oakville party bus, you should check out oakvillelimoservices.

Who are you going to invite?

It is a known fact that people in a company are not equal. Some have menial job positions while others have a much more important impact on the future of the company. This is why some corporate events are unique too in their own way. Depending on the occasion, you could invite everyone, but you could also invite some of your employees.

If you are doing this party for a certain success that only a couple of people know about then it won’t make sense to invite everyone, right? Decide who is going to be your audience and make your picks carefully.

Keep in mind that it is very important that you do not forget about someone who has been a vital member of the success. This could lead to negative consequences.

Choose the location

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Most of the time, business owners or CEOs like to save money on this kind of event and just host it inside of the offices. While it might seem like a good idea because you won’t have to spend any extra cash on a location, it is still best that you get your employees out of the work atmosphere. The office is the place that will always remind them of work.

To truly help them feel relaxed and have fun, you will need to find a suitable location such as a bar or a restaurant.

Inform everyone on time

Assuming that you want most of your employees to turn up at the party you have invested so much time and money, make sure you inform them on time. A couple of days before is not enough. People usually make most of their plans weeks ahead.

We advise you to make an announcement at least two or three weeks ahead of schedule. This way, you will ensure that most of your employees will show up.

By following all of these steps and creating a reliable plan, you will surely host a great corporate event that will leave all of your coworkers happy.

About Stefania Trtica

Stefania Trtica

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