Team management software refers to those programs whose sole purpose is to ease the communication and collaboration between teams. As a result of better communication and collaboration, it becomes much easier for the management to plan workflows, assign tasks, and handle all the sub-tasks better. These features automatically lead to the smooth execution of a task in less time and with better quality and productivity, as stated by monday.com.
The main features that you should consider while selecting software include the following:
- Scheduling – The program should have the capability to define, assign, and track tasks as per the specified deadlines.
- Progress tracking – You should be able to track the progress of each member with their respective tasks.
- Reporting – The program should allow you to generate reports so that you can analyze the performance of your team on a daily, weekly, monthly, quarterly, or yearly basis.
- Storing – At times you may need to save, archive, or organize project data so that you can refer back to them at some point in time in the future.
- Communication – It should provide you the liberty of creating or joining discussions, adding comments to the projects and tasks, and providing feedback on specific tasks.
Ideally, you may not find all of the above features in a single software. You can always have more than one to satisfy your needs.
To ease your burden of having to choose from a never-ending list, here are ten options that you should consider. Keep reading.
JIRA is an agile project management system for businesses. You’ll be able to manage projects, track down bugs and tasks (which are referred to as “issues” in this software), measure group performance, and monitor project details all within the same software.
JIRA provides some key benefits to the user. Some of them are:
- You can add issues to the board and track the status from there (using the “To Do”, “In Progress”, and “Done” tabs).
- You can plan your project and tasks in the roadmap view.
- You can select which task should be assigned to which team member.
You can choose from various templates to take the advantage of template specific features.
If you want to customize your workspace, Infinity is a great choice. It provides flexibility to you so that you can build your system and organize your projects and tasks the way you want.
Infinity provides you with 15+ customizable attributes so that you can create not only tasks but any form of data. This way, you’ll be able to store and organize projects, notes, CRM, files, goals, metrics, or any form of data and you can share with your group.
The unique feature of this software is its powerful tree structure. It allows you to break down your projects and tasks into smaller and more manageable sections which help in collaborating more efficiently and makes your tasks more sensible.
3. Microsoft Teams
According to ULTATEL, Microsoft Teams is not just another communication tool but is also a spectacular collaboration tool. It comes bundled with Microsoft Office suite and can be easily integrated with Office 365.
A user can segregate its members into various chat channels. Chat channels simplify the projects and tasks further by restricting the discussion to the relevant topics or areas. Chat, file sharing, and collaboration become more streamlined.
A few notable advantages of this software are the following:
- An increased work focus on group channels.
- Can easily be integrated into other Microsoft products and support other 3rd party software like Zoom, Slack, Webex, Lucidchart, and so on.
- Transparency allows collaborators to take appropriate action.
- Lets you keep track of important deadlines.
- Schedule workflows with its planner feature.
Trello breaks down large projects into individual tasks and places them on “cards”. Cards are visual representations of each task where users can add comments and attach files. It can be organized into various columns, hence giving more flexibility to monitor the progress.
For example, a social media manager can create a new Trello board to organize the workflow from the generation of ideas to posting the content.
The first column may be labeled as “Post Ideas” which is a list of all the desired ideas that need to be discussed with the team. The second column can be “To Post” which contains all the approved, written, and ready to be posted posts from the first one. The third column “Posted” will contain all the posts that have been live on social media. As you can see, this streamlines the entire procedure from start to finish.
The notion is a real contender when it comes to the race for group management. But what makes Notion so special? It has the potential to combine four apps into one.
The first one is the word processor. It’s simple and intuitive, yet it has a list of features that can replace both Google Docs and Evernote.
Next is its knowledge base application that contains simply synchronized and organized searchable data. Important data for collaborators like how the blog post should be formatted, who is supervising which project, client segregation based on their location, and so on. All the answers to such questions can be found in the knowledge base of the software.
Thirdly, similar to Trello, it is also easy in Notion to assign tasks and create todo lists. Lastly, it has a spreadsheet section to manage employee information, client details, etc. from a single window.
It’s worth a try.
With Slack on your side, you can feel the office to be much closer even if you are not physically in the office space. Let’s understand how it works.
You have to sign up on the website and create a name for the team. Then you invite all your staff to join the group that you have created. Once everybody joins, you can start working and collaborating.
All the conversations inside Slack are categorized as channels. You can have different channels for different purposes like management, production, post-production, etc. where the channels depict the designated category of the organization. Within the channels, you can have conversations. You can also have conversations and file sharing.
Since all the conversation and file sharing are happening under one hood, it is easily searchable so the data is never lost.
BambooHR is specifically designed to help HR professionals. The action begins from the Applicant Tracking System (ATS) which makes searching and connecting with the right talent effortless. Once the person has been found and they accepted your offer, you can welcome them officially with the onboarding suite inside BambooHR.
Once inside the system, it’s easy to manage employees with the HRIS software solution built into BambooHR. You can evaluate the performance of individuals, store and organize employee data, manage paid time off, and many more within the software.
Asana is an app where leaders and managers can plan and structure the workflow as when and how they need it. You can assign tasks, set deadlines, and share all the relevant information with the collaborators all within the same software.
Once you have divided your work among your team members, it becomes easy for you to monitor employee progress and to make sure that the project is on track. The reports generated on Asana are easy to understand and are available for further analysis.
No matter how many projects you are monitoring, you can always have a bird’s eye view of each of them.
If you want to put a special focus on employee expenses, then Rydoo is your go-to app. It is developed by keeping managers, the finance department, and the team members who need to be reimbursed in mind.
Here’s how Rydoo works:
Firstly, your company’s expenditure policies are integrated into the system. Now, whenever a team member has a work-related expense, they can simply upload the picture of the receipt from their smartphone, tablet, or computer.
Rydoo will automatically assess the expenditure. If the expenditure does not comply with the company policies, if duplicate receipts are detected, or spending limits are exceeded then Rydoo will alert you. If all the necessary rules are satisfied successfully, then it will submit the receipt to be approved by the team leader.
By using this app, you can lower your turnaround time for handing over reimbursements and use that time instead of productivity.
10. G Suite
It’s impossible to discuss business productivity, communication, and collaboration tools without mentioning the cloud-based apps from Google called G Suite. We are not going to list 19 programs individually, because we know you might already be using some of them every single day.
You can have email, video chat service, document writing, spreadsheets, digital storage options, and much more in the G Suite. It’s a complete office under one name.
You can choose any of the above options for collaboration and communication as per your needs and requirements. But whatever your option is, ask yourself – is it capable of solving or addressing your problem in any way to boost productivity?